HR Requests - Time off/Vacation/Sick/Smartwork
The HR Requests module lets vtenext users ask for Time offs, Vacations, Sick leaves, and track days of Remote Work through the CRM platform, thus managing everything in a practical way, without making a single phone call. In fact, the requests will be conveyed to the direct manager (Area Coordinator) and to the latter’s direct supervisor (Supervisor) via email.
The module is accessible from the menu at the bottom left and allows, as first thing, to view the history of requests and those still in progress:
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View by list of the HR Requests module
Functioning
To make a new HR Request, the best practice is to start directly from the Calendar, which, thanks to this new module’s installation, will have a new button (top left) called HR REQUEST, as visible in the image below.
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By clicking on HR REQUEST, it will be possible to land on the selection page and fill in for Time offs, Vacations, Sick leaves or Remote Work.
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Creation of an HR Request
In the creation display we can choose, first of all, the Request Type among those available on the picklist. The choice will provide us with different fields that will have to be filled out in order to complete the HR Request. Below is a table synthesizing the available fields depending on the choice made in the drop-down menu.
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TIME OFF (if the request lasts for <_ than 2 hours it is automatically approved without a the intervention of a supervisor) |
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Start Time Off |
Insert the start time for the time off |
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End Time Off |
Insert the end time for the time off |
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Time Off Date |
Insert the date for the time off (only 1 day allowed) |
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Description Information |
Text area for inserting potential notes or communications for one’s supervisor |
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N.B. it is possible to modify the 2 hours parameter by process |
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VACATION |
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Vacation Date Start |
Insert the date of vacation start |
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Vacation Date End |
Insert the date of vacation end |
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Description Information |
Text area for inserting potential notes or communications for one’s supervisor |
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SICK |
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Sick Date Start |
Insert the Sick start date |
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Sick Date End |
Insert the Sick end date |
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Medical Certificate Number |
Insert the Certificate number |
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Description Information |
Text area for inserting potential notes or communications for one’s supervisor |
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SMART WORK |
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Smart Work Date |
Insert the start date of Smart Work (only 1 day allowed) |
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Smart Work Time Start |
Insert the start time of Smart Work |
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Smart Work Time End |
Insert the end time of Smart Work |
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Description Information |
Text area for inserting potential notes or communications for one’s supervisor |
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